Forward Projecting Accounts Payable Remap

• A full review and remap of all accounts payables, a supplier contracts amnesty and a forward projecting database build
• 3 year+ historical overview by business unit, departmental grouping & supplier categorisation showing where money is being spent
• Identify areas for supply consolidation, tender and where there could be immediate cost saving opportunities

Daily Outsourced General Procurement

• Conduct any supplier negotiations, resolve supplier disputes, quality complaints & supply chain issues
• Source new products and services as required
• Manage stock of any bespoke product lines keeping stock values to a minimum
• Prepare, issue and analyse RFPs and tenders, presenting each outcome in a detailed report
• Update, enhance and complete any trading agreements and contracts
• Forecast end of year rebates, update and report the rebate forecast each month
• Ensure rebate billing is always up to date by resolving aged rebate debt
• Update and maintain asset lists (leased, rented and owned equipment)
• Hold periodic review meetings with suppliers to review performance service levels

Supplier Vetting

All new suppliers presented to The Procurement Directive will be researched, mapped, credit checked (where applicable) and supplier accreditation due diligence checks will be carried out before presenting for final Company approval. Supplier credit applications will be completed and returned and any credit insurance queries raised by suppliers will be resolved.

Annual Waste Packaging Submission

Compile, calculate and file the annual submission to the Company’s chosen broker; the report is normally posted at the end of each January.

eProcurement Administration

• With Company approval, process new price uploads by producing cost analysis with all relevant Company colleagues informed*
• Maintain food and beverage calorie, nutritional and allergen information and implement display systems for end customers
• Provide the Company with analytic reports to support business decisions concerning supplier tenders and contracts
• Resolve user queries such as product searches, releasing any hung orders pending approval, holiday cover issues etc.
• Ensure buying lists are controlled and functioning correctly and can be accessed by all appropriate users
• Conduct periodic system health checks such as keeping user profiles and all settings up to date
• Organise and complete the set up of any new suppliers and products on the system as required
• Perform ongoing system housekeeping tasks (eg. removing users, obsolete products, 'role' access permissions etc.)

Environmental Purchasing Strategy

Help and advice on all initiatives which will help towards achieving Gold Membership with the Green Tourism Board covering procurement activities such as cleaning chemicals, locally sourced products, waste management and all things procurement related.

The above is not limiting as we can perform most procurement activities and adapt where applicable.